When choosing a suitable venue, don’t forget to consider how people will get to and from your event.
- Is there public transport nearby? If not, is there plenty of parking available?
- Could people in wheelchairs, parents with prams, older people and children get to and from and around the site easily?
- Will your event have an impact on local traffic, the availability of parking and public transport?
- How will you provide access to and from the event venue for equipment drop-off, performers, stall holders, emergency vehicles and special guests?
Impact on Local Residents and Businesses
If your event is in a residential area or at a quiet local park, think about traffic flow and what streets will be most affected by the increase of traffic – both cars and people. You will need to alert local residents and businesses to make them aware that the event is being held. This can be done via a letterbox drop with details about the event and what you plan on doing to minimise any disruption. In addition newspaper notices and advertising of the event can assist in notifying people from the affected area.
In advertising the event, suggest what transport options are available. For events close to public transport, you may even wish to suggest patrons leave their cars at home where possible.
Road Closures and Traffic Disruptions
If your event requires the use of roads or footpaths, the closure of roads or changes to traffic or public transport routes, you will need to prepare a Traffic Management Plan (TMP) and submit this to Council for discussion to the Traffic Committee. As the committee meets every two months, you should plan on providing a TMP four months prior to your event. Representatives from Transport for NSW, NSW Police and Local Members of Parliament sit on the Committee.
For more information on traffic management, see: