The Event Organiser has an obligation to provide a safe environment for the public and to ensure appropriate care, safety and any training requirements are provided for staff and volunteers involved in running the event.
Depending on the nature of the event, you may have certain legal responsibilities in relation to work health and safety legislation. For more information see the WorkCover NSW website.
Event risk assessment and management is the careful examination of your event activities and the surrounding location in order to identify potential hazards and prepare measures to reduce the risk to the lowest practical level.
- Large events attracting families are at risk of dealing with lost children – how will you deal with this situation?
- Outdoor events risk being affected by weather – how would high winds, rain, storms or a heatwave impact your event?
The following Sample Risk Assessment from the NSW Government's Event Starter Guide will give you an idea of what to consider when planning your event and how to minimise the associated risks:
Regardless of the size of an event, it is necessary to provide a level of first aid. Identify staff or volunteers with first-aid qualifications and set up a first aid station. If staging a major event consider requesting St John Ambulance to provide first aid. For more information and an online request form, go to www.stjohn.org.au
The aim of an Emergency Plan is to minimise the threat to life and damage to property. For large events, contact your local police to discuss any requirements and to seek advice on any known issues and how they might be managed.
Your Emergency Plan should include:
- Access to site for emergency vehicles - ensure all event attendees know to keep this access free
- An evacuation procedure - if using a Council owned hall, the building should already have an evacuation procedure in place, check when booking your venue
- A communications plan - make sure all staff know the chain of command in an emergency and the procedure for communicating with each other and the public.